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Information for Shareholders holding securities in physical form

As an on-going measure to enhance the ease of doing business for investors in the securities market, Securities and Exchange Board of India ("SEBI"), vide Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 has laid out Common and simplified norms for processing investor's service requests by RTAs and norms for furnishing PAN, KYC details and Nomination applicable with effect from April 01, 2023, in supersession of the following circulars issued by SEBI:

  • 1. Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/ CIR/2021/655 dated November 03, 2021;
  • 2. Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/ CIR/2021/687 dated December 14, 2021

In case of failure to provide required documents and details as per aforesaid SEBI circular all folios of such shareholders shall be frozen on or after 01 October 2023 by the RTA. Click here for SEBI Circular..

In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:

  • PAN
  • Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to 'Opt-out' in Form ISR-3
    Note: Any cancellation or change in nomination shall be provided in Form No. SH-14
  • Contact details including Postal address with PIN code, Mobile Number, E-mail address
  • Bank Account details including Bank name and branch, Bank account number, IFS code
  • Specimen signature

All of above required documents/ details shall be provided to Company's RTA i.e. Link Intime India Private Limited along with Name and folio numbers.

The shareholders can download the forms mentioned in SEBI circular as given below:

SN Form Purpose Downloadable Form Fillable Form
1 Form ISR-1 Request for Registering PAN, KYC details OR changes/updations there of (only for securities held in physical form)
2 Form ISR-2 Confirmation of Signature of securities holder by Banker
3 Form ISR-3 Declaration for Opting-out of Nomination by holders of physical securities
4 Form ISR-4 Request for issue of duplicate certificate and other services
5 Form SH-13 Nomination Form
6 Form SH-14 Cancellation OR Variation of Nomination

Mandatory Dematerialistaion of shares

Please note that pursuant to SEBI's press release dated December 3, 2018, all the shareholders holding shares in physical form were requested to convert their holding into dematerialized form on or before March 31, 2019. Further, the Company is restrained from effecting any transfer of shares held in physical form w.e.f. April 1, 2019. Considering the above, all the shareholders are requested to note that, the Company will not be in a position to process any request for transfer of shares held in physical form on or after April 1, 2019. The same could be done only after the physical shares are dematerialized.

SEBI vide Gazette Circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8 dated January 25, 2022, mandated the  listed  companies  to issue the securities  in  dematerialized  form  only while  processing  the  following  service request: Click here for SEBI Circular.

  • Issue of duplicate securities certificate;
  • Claim from Unclaimed Suspense Account;
  • Renewal / Exchange of securities certificate;
  • Endorsement;
  • Sub-division / Splitting of securities certificate;
  • Consolidation of securities certificates/folios;
  • Transmission;
  • Transposition;


Procedure for dematerialization of shares:

  • Shareholder needs to open a Demat Account with a Depository Participant (DP) registered with SEBI;
  • Thereafter, the shareholder shall submit dully filled and signed Dematerialization Request Form (DRF) to DP along with share certificate(s) in original and other requisite documents;
  • The DP will verify DRF and share certificates and generate Demat Request Number (DRN) and issue an acknowledgement slip duly signed and stamped, to the shareholder.
  • The DP then intimates the RTA of this request through the system and also submits the share certificate(s) and the DRF to the RTA;
  • The RTA will after due verification of DRF and share certificates, confirm acceptance of the request for dematerialization in its system DPM(SHR).
  • On receiving confirmation from the RTA, the DP would credit an equivalent number of Shares in your Demat Account.
  • The RTA may reject dematerialization request in some cases and will send an objection memo to the DP along with DRF and share certificates. The DP, if the shareholder so requires, may generate a new DRN and send the DRF & share certificates again to the RTA for dematerialization.
  • The process of dematerialization is completed within 21 days from the date of submission of a valid dematerialization request.


Depository Details

At present there are two depositories in India as listed below:

National Securities Depository Ltd Central Depository Services (India) Ltd
Trade World, 4th Floor, Kamala Mills
Phiroze Jeejeebhoy Towers, 28th Floor, Dalal Street
Senapati Bapat Marg, Lower Parel, Mumbai - 400 013 Mumbai - 400 023
Tel: (022) 24972993 / 24976351 Tel: (022) 22723333 / 22723224
Fax: (022) 24972993 / 24976351 Fax: (022) 22723199
E-mail: E-mail:
Website: Website: